Send reminders for CHI external reviewersģ:15pm join call with Umbrella Corp and industry partnership staffĦpm faculty interview dinner with MadonnaĪs a Record: That daily todo list is where I also take notes, so it's a to do list that turns into a what done list. Review and release A/B Testing assignment grading where are things at with inviting portfolio reviewers?ġ1:30am meet with student Enya (interested in research) Here's an example with names replaced so you can see what it looks like when I move a day's schedule from my calendar. After years of doing this, I've gotten pretty good at estimating what I can finish in a day.
If the task is too big, I'll break it down into a piece for tomorrow, and the rest for another date. It also lets me think about whether I've got the right amount of work for a day.Īnything I don't want to do tomorrow, I'll shuffle back into my calendar on later dates.
This list contains scheduled tasks (2pm meeting with Madonna, 4pm office hours), errands (sign a form, return a book), and work items (review a paper, prepare a presentation). Making the Daily List: Every night before I go to bed, I take all the items on my calendar for the next day and append it to the end of the text file as a daily todo list, so I know exactly what I'm doing when I wake up. That way all my future plans and schedule are together, and not a bunch of lists I have to keep track of. The one outside tool I use is an online calendar, and I put everything on this calendar, even things that aren't actually for a fixed time like "make a coffee table at the workshop" or "figure out how to recruit new PhD students" - I'll schedule them on a date when I want to think about it. It is so essential to my work now, and has surprisingly scaled with a growing set of responsibilities, that I wanted to share this system. I gave up and started just tracking in a single text file and have been using it as my main productivity system for 14 years now. They were all discouraging because the things to do kept getting longer, and there were too many interrelated things like past meeting notes, calendar appointments, idea lists, and lab notebooks, which were all on different systems.
So I tried various forms of todo lists, task trackers, and productivity apps.
And having to constantly keep track of things was distracting me from whatever task I was doing at the moment. There was a point when I couldn't just remember everything in my head. The biggest transition for me when I started college was learning to get organized. Over 14 years of todos recorded in text My productivity app is a never-ending.
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